Remember, your OSHA 300 forms should be filled out and the 300A posted by Feb. 1 each year and the Summary should remain in place until April 30th. The OSHA 300 is the form where you record all your work-related injuries and illnesses. Even if there are no injuries or illnesses, you still need to fill the form out. Make sure there are totals (zeros count as totals) in the appropriate columns and sign the form. Make sure there are no blanks.
Then you should fill out the OSHA 300A summary form. This is the form that gets posted. It should be posted for Feb, March and April of each year. All 300 and 300A’s should be filed once the time for posting is up and you should have five years in your files. This is typically one of the first things that an OSHA inspector will want to see if you ever get inspected.
While you’re at it, go ahead and enter the information on the 300A into the reporting Portal. OSHA collects the 300A information for many employers each year. Cotton gins with less than 20 employees for the entire year are exempt but most gins will have to report. Go to https://www.osha.gov/injuryreporting/index.html then click the red button on the right column to launch the injury tracking application (ITA). You will enter the data that is on your OSHA 300A summary form that you have posted. This filing must be done by March 2 this year and following years. There is a lot of information on this page if you have trouble with your reporting.
As always, give us a call if you have any questions.